Privacy notice – expert network 

[TO BE CONFIRMED: English translation of the French notice, to be validated. The French version prevails.]

Effective date: [TO BE CONFIRMED: date] · Person in charge of the protection of personal information: Hervé Djiowou Youmbi, Ph. D., Adm.A., founder and president · Email: contact@synorgia.ca · Address: 2352, rue Jean-Durand, app. 1, Québec (Québec) G1V 4J7.

1. Controller and scope

SYNORGIA – Institut de Santé et Transformation Organisationnelles, a registered sole proprietorship (NEQ 2282662255), 2352, rue Jean-Durand, app. 1, Québec (Québec) G1V 4J7, contact@synorgia.ca, 581 459-2748, collects the information described below to manage expressions of interest from experts, consultants, researchers, trainers and organizations. This notice is available before any collection and must be read before the form is sent.

2. Information collected and purposes

Through the website form: name, professional email, phone number (optional), status, main area of expertise and message. Purpose: to review your expression of interest and to contact you about it. The form does not accept attachments: if your application is selected for a conversation, a CV or presentation and the completed expression-of-interest form will be requested by email. Do not send identity numbers, medical information, client data or other sensitive information that has not been requested.

3. Processing and access

Form submissions are sent by email to contact@synorgia.ca through our email delivery provider (Resend, United States) and kept in SYNORGIA’s mailbox [TO BE CONFIRMED: provider and country]. Only [TO BE CONFIRMED: the persons designated by SYNORGIA] have access to them. Applications are neither public nor shared with clients; you are introduced by name to a client or partner only with your permission.

4. Choice regarding the directory

Receiving and reviewing your expression of interest is separate from keeping your profile for possible future contact. Keeping it is optional: it will be offered to you by email, as an explicit YES or NO choice, which we record. Not consenting does not prevent the initial review. You may withdraw your choice at any time by writing to contact@synorgia.ca.

5. Communication outside Québec

Emails pass through providers located outside Québec. SYNORGIA has carried out the assessment required by law [TO BE CONFIRMED: the privacy impact assessment must be completed before the form is activated] and ensures adequate protection through contractual commitments.

6. Security

Restricted access, authentication of email accounts [TO BE CONFIRMED: two-factor authentication: yes/no], anti-spam protection of the form and an incident-handling procedure. No means of electronic transmission is completely secure.

7. Retention and destruction

Applications reviewed without future retention: deleted [TO BE CONFIRMED: 6 months] after the review is closed. Profiles kept with your agreement: [TO BE CONFIRMED: 24 months] after the last exchange, then deleted or a new agreement is requested. Deletions are recorded.

8. Your rights

You may request access to, correction or deletion of your information, withdraw your consent or file a complaint by writing to contact@synorgia.ca. We reply within 30 days. You may also contact the Commission d’accès à l’information du Québec.

9. Scope

An expression of interest, a conversation or inclusion in the directory is neither a job offer, nor a promise of an assignment, nor a guarantee of remuneration, nor access to the governance of SYNORGIA. The expert network is separate from the institutional and editorial team.

10. Updates

The version and date of this notice are shown at the top. For any question: contact@synorgia.ca.